Forms and Requests

Here you will find the forms and requests used by the NSHE Institutional Research or other Academics and Student Affairs Office. Select one of the options below to view the up-to-date forms and requests for the indicated department.


Click on the Report/File Name to view the file layout and template download.
Due Date Report / File Name Notes and/or Special Instructions
Jan 18, 2019 APScores Submit file using the NSHE IR File Requests Upload Page
The data for this report will include all data from Fall 2011 to the date when you take your institution’s snapshot for Fall reporting.
Jan 18, 2019 Cohort Submit file using the NSHE IR File Requests Upload Page
Jan 18, 2019 CPP Submit file using the NSHE IR File Requests Upload Page
Jan 18, 2019 Enrollment Submit file using the NSHE IR File Requests Upload Page
Jan 18, 2019 Official Enrollment Report Submit file using the Official Enrollment Report Form
Jan 18, 2019 Student Submit file using the NSHE IR File Requests Upload Page
Jan 18, 2019 Taxonomy Submit file using the NSHE IR File Requests Upload Page
Oct 15, 2019 Completions Submit file using the NSHE IR File Requests Upload Page

NSHE IR Student Data Warehouse APSCORES File

Please review these instructions carefully to identify updates to the templates. It is important that instructions are followed as these files are loaded to a data warehouse and the file structure affects the load. Please pay particular attention to the following:
It is important that only the number of columns listed in the template are included and that your file includes the header row even if the values in the columns are to be left blank. DO NOT add additional columns. If the number of columns in your file does not match the number of columns in the template, the file will be rejected. The column number must match in order to validate the contents of your file.

File naming for validation
File should be submitted in CSV format with the following naming convention:
FileName _ InstitutionCode _ TermCode _ DateDataPulled.csv where the DateDataPulled is in this format MMDDYYYY
(i.e. APSCORES_TMCC1_2188_12102018.csv)

Field Name / Column Heading Make sure your file contains the header row even if the values in the column are to be left blank.
*Acceptable Codes / Values: Institutions may use any codes that they find are appropriate for their own institution but when reporting to NSHE, institutions have to report the data using the codes listed in the acceptable code / values column. These codes are in bold, if applies, use these codes and NOT the code description in the [square brackets]

Include all AP Scores from Fall 2011 to the DATE when you take your institution's snapshot for fall 2017 reporting.

Note: Report the exam score that was used for credit articulation. In the event that more than one test score was used for the credit articulation, use the highest score. If more than one test score was used for the credit articulation AND all scores are the same, pick one.
Column Order Field Name/Column Heading Field Type/Length Field Notes/Description Acceptable Code/Values (in bold)
1 INSTITUTION_CODE varchar(5)
A code used to identify each institution within NSHE

2 EMPL_ID varchar(10)
NSHE-wide common identification number

3 AP_EXAM_COMPONENT varchar(5)
AP Exam Component

4 AP_EXAM_COMPONENT_DESCR varchar(30)
AP Exam Component description

5 AP_EXAM_SCORE number(1,0)
Exam Score that was used for credit articulation
1
2
3
4
5
6 AP_EXAM_CREDIT_SUBJECT_CODE varchar(8)
Subject code (code that identifies the subject area of a course i.e. MATH, ENGL) for the course in which student was granted credit as a result of this AP exam.

7 AP_EXAM_CREDIT_CATALOG_NUMBER varchar(10)
Catalog number for course in which student was granted credit as a result of this AP exam.