Forms and Requests

Here you will find the forms and requests used by the NSHE Institutional Research or other Academics and Student Affairs Office. Select one of the options below to view the up-to-date forms and requests for the indicated department.


Click on the Report/File Name to view the file layout and template download.
Due Date Report / File Name Notes and/or Special Instructions
Jan 19, 2018 APScores Submit file using the NSHE IR File Requests Upload Page
The data for this report will include all data from Fall 2011 to the date when you take your institution’s snapshot for fall reporting.
Jan 19, 2018 Cohort Submit file using the NSHE IR File Requests Upload Page
Jan 19, 2018 CPP Submit file using the NSHE IR File Requests Upload Page
Jan 19, 2018 Enrollment Submit file using the NSHE IR File Requests Upload Page
Jan 19, 2018 Official Enrollment Report Submit file using the Official Enrollment Report Form
Jan 19, 2018 Student Submit file using the NSHE IR File Requests Upload Page
Jan 19, 2018 Taxonomy Submit file using the NSHE IR File Requests Upload Page
Oct 15, 2018 Completions Submit file using the NSHE IR File Requests Upload Page

NSHE IR Student Data Warehouse COMPLETIONS File

Please review these instructions carefully to identify updates to the tempaltes. It is important that instructions are followed as these files are loaded to a data warehouse and the file structure affects the load. Please pay particular attention to the following:
It is important that only the number of columns listed in the template are included and that your file includes the header row even if the values in the columns are to be left blank. DO NOT add additional columns. If the number of columns in your file does not match the number of columns in the template, the file will be rejected. The column number must match in order to validate the contents of your file.

File naming for validation
File should be submitted in CSV format with the following naming convention:
FileName _ InstitutionCode _ AcademicYear _ DateDataPulled.csv where the DateDataPulled is in this format MMDDYYYY
(i.e. COMPLETIONS_TMCC1_1718_01162018.csv)

Field Name / Column Heading Make sure your file contains the header row even if the values in the column are to be left blank.
*Acceptable Codes / Values: Institutions may use any codes that they find are appropriate for their own institution but when reporting to NSHE, institutions have to report the data using the codes listed in the acceptable code / values column. These codes are in bold, if applies, use these codes and NOT the code description in the [square brackets]

Column Order Field Name/Column Heading Field Type/Length Field Notes/Description Acceptable Code/Values (in bold)
1 INSTITUTION_CODE varchar(5)
A code used to identify each institution within NSHE

2 EMPL_ID varchar(10)
NSHE-wide common identification number

3 DEGREE_TERM varchar(4)
The term code in which the degree is/was awarded (PeopleSoft Term Code format)

4 DEGREE_DATE date
The official degree date, must be in this format MM/DD/YYYY

5 DEGREE_TYPE varchar(2)
COMPLETIONS: Type of degree awarded. (Do not use '00')
CPP: Level of award to which the student is admitted. Students admitted to a degree program as a pre-major or undeclared will be coded according to the level of the award sought.
Codes must include leading zero
00 [Non-Degree Seeking]
01 [Certificate of Less Than One Year]
02 [Certificate of at Least One But Less Than Two Years]
03 [Associate's Degree]
04 [Bachelor's Degree]
05 [Master's Degree]
06 [Graduate Certificate]
07 [First Professional Degree]
08 [Professional Certificate]
09 [Undergraduate Certificate]
10 [Post Baccalaureate Certificate]
11 [Post Master's Certificate]
12 [Doctoral Degree (Academic)]
6 DEGREE varchar(8)
Name of degree or formal award conferred (AA, AS, AB, BA, BS, MS, etc) List each degree conferred as separate row

7 DEGREE_DESCR varchar(50)
Degree description (Associate of Arts, Associate of Applied Science, Bachelor of Science, etc.)

8 PLAN_TYPE varchar(12)
Major, Minor, Certificate
CERTIFICATE
MAJOR
MINOR
9 ACADEMIC_PLAN_CODE_MAJOR varchar(10)
If PLAN_TYPE is MAJOR or CERTIFICATE, this field must contain the ACADEMIC_PLAN_CODE_MAJOR associated with that plan type - it cannot be null

10 ACADEMIC_PLAN_DESCR_MAJOR varchar(100)
IF PLAN_TYPE is MAJOR or CERTIFICATE, this field must contain the Academic plan major description associated with the ACADEMIC_PLAN_CODE_MAJOR - cannot be null

11 CIP_MAJOR varchar(7)
CIP Code Associated with the Major program. Must be a VALID CIP and in this format ##.####

12 ACADEMIC_PLAN_CODE_MINOR varchar(10)
If PLAN_TYPE is MINOR, this field must contain the ACADEMIC_PLAN_CODE_MINOR associated with that plan type - it cannot be null

13 ACADEMIC_PLAN_DESCR_MINOR varchar(100)
IF PLAN_TYPE is MINOR, this field must contain the Academic plan minor description associated with the ACADEMIC_PLAN_CODE_MINOR - cannot be null

14 CIP_MINOR varchar(7)
CIP Code Associated with the Minor program. Must be a VALID CIP and in this format ##.####