Forms and Requests

Here you will find the forms and requests used by the NSHE Institutional Research or other Academics and Student Affairs Office. Select one of the options below to view the up-to-date forms and requests for the indicated department.


Click on the Report/File Name to view the file layout and template download.
Due Date Report / File Name Notes and/or Special Instructions
Jan 19, 2018 APScores Submit file using the NSHE IR File Requests Upload Page
The data for this report will include all data from Fall 2011 to the date when you take your institution’s snapshot for fall reporting.
Jan 19, 2018 Cohort Submit file using the NSHE IR File Requests Upload Page
Jan 19, 2018 CPP Submit file using the NSHE IR File Requests Upload Page
Jan 19, 2018 Enrollment Submit file using the NSHE IR File Requests Upload Page
Jan 19, 2018 Official Enrollment Report Submit file using the Official Enrollment Report Form
Jan 19, 2018 Student Submit file using the NSHE IR File Requests Upload Page
Jan 19, 2018 Taxonomy Submit file using the NSHE IR File Requests Upload Page
Oct 15, 2018 Completions Submit file using the NSHE IR File Requests Upload Page

NSHE IR Student Data Warehouse TAXONOMY File

Please review these instructions carefully to identify updates to the tempaltes. It is important that instructions are followed as these files are loaded to a data warehouse and the file structure affects the load. Please pay particular attention to the following:
It is important that only the number of columns listed in the template are included and that your file includes the header row even if the values in the columns are to be left blank. DO NOT add additional columns. If the number of columns in your file does not match the number of columns in the template, the file will be rejected. The column number must match in order to validate the contents of your file.

File naming for validation
File should be submitted in CSV format with the following naming convention:
FileName _ InstitutionCode _ TermCode _ DateDataPulled.csv where the DateDataPulled is in this format MMDDYYYY
(i.e. TAXONOMY_TMCC1_2182_01162018.csv)

Field Name / Column Heading Make sure your file contains the header row even if the values in the column are to be left blank.
*Acceptable Codes / Values: Institutions may use any codes that they find are appropriate for their own institution but when reporting to NSHE, institutions have to report the data using the codes listed in the acceptable code / values column. These codes are in bold, if applies, use these codes and NOT the code description in the [square brackets]

Column Order Field Name/Column Heading Field Type/Length Field Notes/Description Acceptable Code/Values (in bold)
1 INSTITUTION_CODE varchar(5)
A code used to identify each institution within NSHE

2 EMPL_ID varchar(10)
NSHE-wide common identification number

3 TERM_CODE varchar(4)
PeopleSoft term format

4 DOCTORAL_FLAG varchar(1)
Y = Student in a doctoral program. N=Student not in a doctoral program.
N [No]
Y [Yes]
5 COURSE_LEVEL varchar(2)
Lower Division, Upper Division, Master, Doctoral
DC [Doctoral]
LD [Lower Division]
MA [Masters]
UD [Upper Division]
6 CLASS_NUMBER varchar(5)
Unique identifier for a section of the class in a given term.

7 SUBJECT_CODE varchar(8)
Code that identifies the subject area of a course (i.e. MATH, ENGL)

8 CATALOG_NUMBER varchar(10)
The official number or other identifier that serves to uniquely identify a course within the offering academic unit. Board policy also uses the course number to identify the level of the course (Remedial/developmental courses 001-099, Lower-division 100-299, Upper-division 300-499, State College Graduate Courses 500-699, University Graduate Courses 500-799) "101" in Psychology 101.

9 COURSE_SUFFIX varchar(1)
COLUMN REQUIRED - Leave Blank

10 CLASS_SECTION varchar(4)
The section number of a course

11 COURSE_TITLE varchar(30)
The name of the course as it appears in the catalog

12 COURSE_UNITS number(5,2)
Indicates the number of student credit hours for the enrollment

13 OFFICIAL_RESIDENCY_CODE_TAXONOMY varchar(2)
Residency Determination for tuition purposes: In-state or out-of-state.
IS [In State]
OS [Out of State]
14 COURSE_OFFICIAL_GRADE varchar(3)
The student's final grade in the course - if a grade used at your institution is not found in the acceptable list and you think it should be in the list, please contact the IR office.

A
A-
AD
AU
B
B+
B-
C
C+
C-
D
D+
D-
F
I
IP
NR
P
R
S
U
W
X
15 DATE_LAST_ATTENDANCE date
Last day of attendance for all F grades. Must be in this format MM/DD/YYYY

16 COURSE_START_DATE date
The Course Start Date - Must be in this format MM/DD/YYYY

17 COURSE_END_DATE date
The Course End Date - Must be in this format MM/DD/YYYY

18 LATE_END_DATE_FLAG varchar(1)
Y = Course end date occurs after the term end date defined in Board procedure (Dec. 31 for fall, June 10 for spring, and Aug. 20 for Summer)
N [No]
Y [Yes]
19 UGRD_DEGREE_SEEKING_FLAG varchar(1)
UGRD students only: Y or N
N [No]
Y [Yes]